Find Montgomery County Phone Directory

Montgomery County keeps public offices spread across Dayton that handle land records, court files, tax bills, and more. This Montgomery County phone directory gathers the main contact numbers, street addresses, and web links for each department so you can reach the right desk on the first try. Around 540,000 people live in the county, and most of these offices sit along West Third Street or near the downtown core. You can call, visit in person, or search online through the tools listed here. Whether you need a deed copy or want to check a court case, this phone directory gives you a clear path to the right office.

Montgomery County Auditor Directory

Karl Keith is the Montgomery County Auditor. His main office is at 451 W. Third Street, Dayton, OH 45422. The building is open Monday through Friday, 8:00 AM to 4:30 PM. You can walk in or call the front desk for help with tax data, real estate values, and parcel maps. This phone directory entry is one of the most used in the county because so many requests start with property questions.

The Auditor keeps track of every parcel in the county. That means tax bills, assessed values, sale dates, lot sizes, and building specs for over 200,000 properties. You can look up all of this through the free search tool at mcauditor.org. Type in an address or owner name and the system pulls up the full record. It shows current and past values, school district info, and tax payment status. There is no fee and no account needed. Under ORC 149.43, these records must stay open to the public. The Auditor also manages dog tags, the Homestead Exemption for seniors and disabled residents, and the CAUV program for farm land. If you own property in Montgomery County, you can sign up for the FREE Fraud Alert Notification system. That tool sends an alert if someone files a document against your name. Property deed fraud has gone up across Ohio in the past few years, so this service adds a real layer of safety for homeowners.

The Montgomery County Auditor site is a good starting point before picking up the phone.

This screenshot shows the Auditor's online search tool where you can pull up Montgomery County property records at any time of day.

Phone Directory for Montgomery County Recorder

Lori Kennedy holds the Recorder position. The office is at 451 W. Third Street in Dayton. Call (937) 225-4275 for questions about recorded land documents. Staff are there from 8:00 AM to 4:30 PM on weekdays. Same-day recordings must be in by 4:00 PM.

The Recorder files deeds, mortgages, liens, land contracts, easements, and powers of attorney. Military discharge papers go on file here too. Each year the office processes around 100,000 documents. That volume makes this one of the busiest entries in the Montgomery County phone directory. Certified copies run $1.00 per page. Plain copies are $0.10 each. The office also does passport photos and notary work during business hours. Title firms and law offices can use electronic recording for faster turnaround on filings. If you need to search what has been recorded, the online portal at mcrecorder.org lets you look up documents by name, date range, or document type at no charge.

The Recorder runs a FREE Fraud Alert Notification (FAN) System as well. Sign up on the Recorder's website and get an alert any time a new document is recorded under your name. This is separate from the Auditor's fraud alert. Both are worth using if you own land in Montgomery County.

The Recorder's site lets you search filed documents and sign up for fraud alerts. Call (937) 225-4275 if you hit a wall with the online tools and need staff help.

Montgomery County Clerk Phone Numbers

Mike Foley is the Montgomery County Clerk of Courts. The main office sits at 41 N. Perry Street, Room 106, in Dayton, OH 45422. The general line is (937) 225-4625. For the records section, call (937) 496-7762. You can also email requests to recordssection@mcohio.org.

The Clerk handles case files for the Court of Common Pleas, both divisions of Municipal Court, and the Second District Court of Appeals. Criminal, civil, traffic, and domestic relations cases all flow through this office. The PRO System at pro.mcohio.org is a free online tool that lets you search cases 24 hours a day. Look up records by defendant name, case number, or filing date. Document images usually show up within 48 to 72 hours of being filed. Results cap at 1,000 per search, so use filters to narrow things down. All civil, criminal, and fugitive cases in Montgomery County must now be filed electronically, which has sped up how fast records hit the public system.

Copies cost $0.10 per page. Certified copies are $1.00. FedEx or certified mail service adds $20 per request. One thing to keep in mind is that the office closes for lunch from 12:00 PM to 1:15 PM on weekdays. Plan your calls around that break. You can also set up email or text alerts on Municipal Court cases through the PRO System, which saves time compared to calling back for updates.

Visit the Clerk of Courts site for forms and division-level contacts.

The Clerk's website ties into the PRO System and breaks down contacts by court division. It handles a large share of what people used to call in about.

The PRO System search page is shown below.

Use this tool to check court cases in Montgomery County without placing a call. The Municipal Court Eastern Division is at 6111 Taylorsville Road in Huber Heights, reachable at (937) 496-7231. The Western Division is at 875 East Main Street in Trotwood at (937) 687-9099.

Montgomery County Treasurer Contacts

The Treasurer's Office is at 451 W. Third Street, Dayton, OH 45422. Dial (937) 225-4010 for tax payment questions, past-due balances, or payment plan options. Hours are 8:00 AM to 4:30 PM, Monday through Friday. A 24-hour drop box sits outside the building for after-hours payments.

The Treasurer collects property taxes for every taxing district in Montgomery County. That includes school districts, townships, and local government bodies. Roughly $1 billion in tax payments move through this office each year. You can pay online at mctreasurer.org with a credit card or electronic check. Tax bills go out in January and June. If you fall behind, the office will work with you on a payment plan. Foreclosure prevention help is also available. Per ORC 321.24, the Treasurer must give a receipt for each payment and keep full records of all collections. The Montgomery County phone directory gets heavy use around tax due dates when call volume spikes at this office.

The Treasurer's website is shown below.

Pay your tax bill, check your balance, or find the right number for a specific tax question through this portal.

Montgomery County Records Center

The Records Center and Archives is on the 6th floor of the Reibold Building at 117 South Main Street in Dayton. Call (937) 225-6366. Mail goes to P.O. Box 972, Dayton, OH 45422.

This office stores county government records going back to 1803, which is the year Ohio became a state. Staff use a computer index system to locate items from over 47,000 record locations. You cannot browse shelves on your own. Tell staff what you need and they pull it for you. The collection holds Probate Court birth and death records from 1867 to 1908, marriage records from 1803 to 1959, divorce records from 1876 to 1949, wills and estate files from 1803 to 1983, and deed records from 1805 to 1933. For birth or death records after 1908, call the Office of Vital Statistics at 937-496-3117. Marriage records after 1959 are at Probate Court, reachable at 937-225-4640. Divorce records after 1949 go through the Clerk of Courts at 937-496-7623. This part of the Montgomery County phone directory covers the historical stuff that is no longer in active digital systems elsewhere.

Check the Records Center page for hours and building access details.

The Records Center is inside the Reibold Building on Main Street. Use the elevator on the far right when you walk in from the street entrance.

Public Records in Montgomery County

Ohio has strong public records laws. ORC 149.43 says that records held by government offices are open to everyone. You do not have to give your name. You do not need a reason. Montgomery County offices must respond in a reasonable time frame. If a request gets denied, the office has to put the legal basis in writing.

Each office in this Montgomery County phone directory runs its own process. The Auditor and Treasurer let you search and view records online for free. The Recorder charges $1.00 per page for certified copies and $0.10 for plain ones. The Clerk of Courts follows the same rate. The Records Center helps with older items that have not been scanned into digital systems. Fees vary by office and by the type of copy you need, so it is smart to call and ask first. The phone numbers below connect you to the right staff member who can tell you what is on file, how to get it, and what it costs.

• Property records: Auditor at mcauditor.org
• Deed and land records: Recorder at (937) 225-4275
• Court case files: Clerk at (937) 225-4625
• Tax bills and payments: Treasurer at (937) 225-4010
• Historical records: Records Center at (937) 225-6366

These Montgomery County phone directory contacts are the front door to getting copies and answers from county offices in Dayton.

Cities in Montgomery County

Montgomery County covers Dayton and a number of nearby cities. All of them rely on the county offices listed above for property records, tax payments, and court filings. The phone directory numbers on this page apply to county-level services across these areas.

Some cities like Beavercreek and Fairborn sit partly in Greene County. But many residents in those areas still use Montgomery County services for property and court records.

Nearby Counties

These counties sit next to Montgomery County. If the records you need come from outside this county, check the phone directory for the correct one below.